Title
Legal Publication and Advertising - RFQ 19-028 (Ordinance S-45464)
Description
Request to authorize the City Manager, or his designee, to enter into a short-term contract with The Record Reporter and Arizona Republic to purchase legal publication and advertising for the City Clerk Department. The short-term contract is necessary to allow time for a formal procurement process, and will end no later than Dec. 31, 2019. The aggregate contract value shall not exceed $90,000 (including applicable taxes). Further request for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will provide legal publication and advertising in accordance with Administrative Regulation 3.28. The City Clerk Department is responsible for placing all official newspaper advertising on behalf of City departments.Official advertising requirements apply to a variety of documents including invitations for bids, ordinances, resolutions, notice of hearings and elections. In addition, Chapter XIX, Section 4 of the City Charter requires the designation of an official newspaper. This contract will satisfy all official legal publication and advertising required, which averages more than 2,000 advertisements a year.
Procurement Information
RFQ 19-028 Legal Publication and Advertising was conducted in accordance with Administrative Regulation 3.10. Two offers were received by the Procurement Division on Dec. 12, 2018. The offers were evaluated on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services.
The Deputy Finance Director recommends The Record Recorder and Arizona Republic for award.
Contract Term
The short-term contract shall begin on or about March 20, 2019 and end no later than Dec. 31, 2019. A formal procurement will be issued during this time.
Financial Impact
The aggregate contract value shall not exceed $90,000 (including applicable taxes). Funds are available in department budgets for advertising required for their operations.
Department
Responsible Department
This item is submitted by Acting Deputy City Manager Toni Maccarone and the City Clerk Department.