Title
Mediator Pool Contracts - RFQu 24-0393 Request for Award (Ordinance S-52251) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Avril Hogan Coaching and Mediation, LLC and Marlee Raible to provide professional mediation services for the Office of Accountability and Transparency (OAT). Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $300,000.
Report
Summary
The mission of the Office of Accountability and Transparency (OAT) is to review Phoenix Police Department administrative investigations, commendations and complaints about the Phoenix Police Department. These contracts will provide the City with professional mediators to be utilized by OAT to conduct impartial mediation and assist in the mediation process of complaints received by OAT and eligible for OAT's voluntary mediation program. The contractors will provide services including the following: facilitating conversations, using mediation techniques between complainants and members of the Phoenix Police Department, collecting post-mediation evaluations, and participating in training specific to mediating complaints involving police and civilians.
Procurement Information
A Request for Qualifications procurement was processed in accordance with Administrative Regulation 3.10 to establish a Qualified Vendor List (QVL).
Six offerors submitted qualifications and all were deemed to be responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following minimum qualifications:
- Qualifications - 0 - 350 points
- Experience - 0 - 350 points
- Capability - 0 - 300 points
After reaching consensus, the evaluation committee recommended award to the following offerors:
Avril Hogan Coaching and Mediation, LLC, 750 points
Marlee Raible, 750 points
Contract Term
The contracts will begin on or about September 15, 2025, for a five-year term with no options to extend.
Financial Impact
The aggregate value of the contracts will not exceed $300,000. Funding is available in the Office of Accountability and Transparency's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Office of Accountability and Transparency.