Title
Citywide Architectural On-Call Services for Calendar Years 2020 - 2021 (Ordinance S-46092)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the 12 consultants listed in Attachment A, to provide Architectural On-Call Services citywide. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $500,000 for each agreement.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The On-Call consultants will be responsible for providing Architectural On-Call services that include, but are not limited to: design, construction administration and inspection, cost estimating, surveys, studies, project management, tenant improvements, historic building assessments, historic building documentation, preservation design guidelines and other historic preservation and architectural related services citywide.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. 39 firms submitted proposals and are listed in Attachment A.
Contract Term
The term of each agreement is up to two years, or up to $500,000, whichever occurs first. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for each of the On-Call consultants will not exceed $500,000, including all subconsultant and reimbursable costs.
Funding is available in the citywide Capital Improvement Program and Operating budgets. The Budget and Research Department will review and approve funding availability prior to issuance of any On-Call task order of $100,000 or more. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.