Title
Bus Contingency Contract - RFQu 22-023 - Request for Award (Ordinance S-49042)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Via Adventures, Inc.; Jet Limousines & Transportation, LLC; Tour West America, Inc.; and Industrial Bus Lines, Inc. to provide bus contingency services to transport customers between Phoenix Sky Harbor International Airport (Airport) facilities and other events as needed for the Aviation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $172,000 for the five-year aggregate contract terms.
Summary
The contracts will provide qualified operators of medium and large shuttle buses, motorcoach buses, and driver resources to assist the Aviation Department in transporting customers between Airport facilities on an as-needed basis. The contracted bus and charter providers will deliver qualified bus drivers and bus resources on an as-needed basis to support the Aviation Department’s PHX Sky Train contingency plans and other Airport events requiring these resources.
Procurement Information
A Request for Qualifications 22-023 - Bus Contingency procurement was processed in accordance with Administrative Regulation 3.10 to establish a Qualified Vendor List (QVL).
Four offerors submitted qualifications and were deemed to be responsive and responsible. The Procurement Officer evaluated all offers as pass-fail for the following minimum qualification criteria:
- Offerors must have a minimum of one year of experience within the last three years providing public and/or commercial transportation services that include driver resources.
- Offerors must have a branch office or operating facility located within Maricopa County, Arizona and the identified point of contact must be stationed in this local office.
- Offerors must operate buses with a minimum passenger seat capacity of 14 seats for transportation not requiring a commercial driver’s license (CDL) and/or;
- Offerors must operate buses with seat capacity greater than 14 requiring CDL credentials.
The following offerors met the minimum qualification criteria and are being recommended for placement on the QVL:
- Via Adventures, Inc.
- Jet Limousines & Transportation, LLC
- Tour West America, Inc.
- Industrial Bus Lines, Inc.
Contract Term
The terms of the contracts will begin on or about Nov. 1, 2022 for an initial three-year term, with two one-year options to extend for a five-year aggregate contract term if all options are exercised.
Financial Impact
The contract value will not exceed $172,000 for the five-year aggregate contract term. Funding is available in the Aviation Department’s budget.
Concurrence/Previous Council Action
The Phoenix Aviation Advisory Board recommended approval of this item on Aug. 18, 2022 by a vote of 7-0.
Location
Phoenix Sky Harbor International Airport - 2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.