Title
Asphalt and Striping Services, IFB 26-FMD-030 - Request for Award (Ordinance S-52518) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into contracts with Ben's Asphalt, LLC, Cactus Transport II LLC dba Cactus Asphalt, and Sunland Asphalt & Construction, LLC to provide asphalt and striping services for the Public Works and Aviation departments, including services on ADA-related projects subject to funding from the 2023 General Obligation Bond Project. Further request authorization for the City Controller to disburse all funds related to this item. The total aggregate amount of the contracts will not exceed $7,355,000.
Report
Summary
The Public Works and Aviation departments are responsible for the maintenance and repair of asphalt paving and related services across City-owned properties and airport facilities. These services include asphalt paving, crack filling, sealing, milling, saw cutting, striping, and installing safety bollards, wheel stops, and handicap signage. The contractors will perform these services to ensure paved surfaces, such as foundations, driveways, walkways, runways, and taxiways are properly maintained and meet all applicable code requirements. For the Public Works Department, this work supports the safety and accessibility of City properties for the public and staff. For the Aviation Department, it ensures the safe operation of aircraft and ground traffic at Phoenix Sky Harbor International Airport, Goodyear Airport, and Deer Valley Airport. Continuing these services is essential to uphold safety standards, maintain infrastructure integrity, and support the operational needs of both departments.
Procurement Information
An Invitation for Bid procurement was conducted in accordance with City of Phoenix Administrative Regulation 3.10. Five bidders submitted a bid, one of which was deemed non-responsive. Four bidders were deemed to be responsive to the posted specifications, and responsible to provide the required services. Following an evaluation based on price, the procurement officer recommends award to the following bidders:
Selected Bidders
Ben's Asphalt, LLC
Cactus Transport II LLC dba Cactus Asphalt
Sunland Asphalt & Construction, LLC
Other Bidder
Gonzalez Asphalt, Inc.
Contract Term
The contracts will begin on or about February 1, 2026, for a two-year term with three one-year options to extend.
Financial Impact
The contracts will have a combined total aggregate value that will not exceed $7,355,000. Funds are available in the Public Works and Aviation departments' operating budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Alan Stephenson and Frank McCune and the Public Works and Aviation departments.