Title
Roof and Roofing Systems - Installation, Products and Services (Ordinance S-45693)
Description
Request to authorize the City Manager, or his designee, to enter into a participating agreement with Progressive Services, Inc. dba Progressive Roofing for the purchase of roof and roofing systems under the Mohave Educational Services Cooperative (MESC) Agreement 18R-PRO-0418. The aggregate contract value will not exceed $3,350,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The agreement with Progressive Roofing will be utilized to purchase roof and roofing systems installations, repair, restoration, products and various services for a wide variety of roof types to meet the City's various and ongoing needs for roof system replacement and repairs, on an "as required, when required" basis. The contract includes a variety of systems to accommodate all City structures. This contract will be a Citywide agreement, made available for use by all departments. However, the primary users have historically been the Parks and Recreation, Phoenix Convention Center, Aviation, Public Works, Streets and Water departments. Approximately 50 percent of the contract spend is with enterprise funds.
Procurement Information
In accordance with the Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative contract from another public agency. The contract awarded by MESC, a local non-profit intergovernmental agency, was awarded through a competitive process, consistent with the City's procurement process, as set forth in Phoenix City Code, chapter 43. Use of this cooperative contract allows the City to benefit from a local cooperative agency, a local vendor and the consolidated buying power of multiple Arizona cities, towns, counties, school districts and fire districts.
The Deputy Finance Director recommends the City's participation in this agreement with MESC.
Contract Term
The contract term will begin on or about June 15, 2019 and will expire after five years.
Financial Impact
The aggregate contract value will not exceed $3,350,000, with an estimated annual spend of $670,000. The contract will be available to all City departments. The contract funds are available in the various department's budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.