Title
STEM Program Supplies for Library Department - Requirements Contract - IFB 18-259 (Ordinance S-44535)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with AKJ Wholesale, LLC (dba AKJ Education), Digital Dream Labs, LLC, Tout About Toys, Inc., New Pueblo Tech, Troxell Communications, Inc., Ardusat Inc., Midwest Shop Supplies Inc. (dba Midwest Technology Products), PC Links, LLC, and AZTECH Educational Resources, LLC to provide STEM program supplies, on an as-needed basis, for the Library Department. Further request authorization for the City Controller to disburse funds related to this item. The five-year aggregate value of all contracts will not exceed $290,000, with an annual estimated expenditure of $58,000.
Report
Summary
The MACH1 program located at the Burton Barr Central Library is a no-cost, out-of-school learning environment for all ages which emphasizes the learning of Science, Technology, Engineering and Math (STEM) through play, hands-on activities, and in a relaxed and un-graded environment. Students who attend the MACH1 Program are able to learn 3D Modeling, Coding, and Robotics and are able to work at their own pace and meet like-minded enthusiasts. These contracts will support the Library Department's MACH1 Program by providing educational toys, games and other supplies that encourage students to learn about STEM.
Procurement Information
Invitation for Bid (IFB) 18-259 was conducted in accordance with Administrative Regulation 3.10. There were 10 offers received by the Finance Department's Procurement Division on March 16, 2018. One offer was deemed non-responsive for including exceptions to City's terms and conditions with their submittal. The following are recommended as lowest-priced offers:
- AKJ Wholesale, LLC dba AKJ Education: $862.34
- Digital Dream Labs, LLC: $999.90
- Tout About Toys, Inc.: $2,619.21
- New Pueblo Tech: $2,860.00
- Troxell Communications, Inc.: $3,558.28
- Ardusat Inc.: $4,300.00
- Midwest Shop Supplies Inc. dba Midwest Technology Products: $8,470.48
- PC Links, LLC: $9,693.80
- AZTECH Educational Resources, LLC: $23,969.38
The Deputy Finance Director recommends that the offers from AKJ Wholesale, LLC (dba AKJ Education); Digital Dream Labs, LLC; Tout About Toys, Inc.; New Pueblo Tech; Troxell Communications, Inc.; Ardusat Inc.; Midwest Shop Supplies Inc. (dba Midwest Technology Products); PC Links, LLC; and AZTECH Educational Resources, LLC be accepted as the lowest-priced, responsive, and responsible offers.
Contract Term
The five-year term will begin on or about June 1, 2018.
Financial Impact
The five-year aggregate value will not exceed $290,000 with an estimated annual expenditure of $58,000. Funds are available in the Library Department's budget.
Location
Burton Barr Central Library, 1221 N. Central Ave.
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Library Department.