Title
Helicopters, Including Related Products and Services Contract - COOP 26-0292 Request for Award (Ordinance S-52933) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Davenport Aviation, Inc., to provide helicopters, including related products and services for the Police Department. Further request an exception to the indemnity and assumption of liability provisions of Phoenix City Code Section 42-18. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $16,226,365.
Report
Summary
This contract will enable the City to purchase Airbus Helicopters and related products and services. The Police Department's Air Support Unit has utilized Airbus Helicopters since 2004 for patrol duty support, and use in mountain rescue missions working directly with the Phoenix Fire Department. The Department's pilots and maintenance technicians have relied on Airbus airframes, and have been perfecting their use and safe operation to provide support services to City residents.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. Adopting the General Services Administration contract (GS-07F-139DA) with Davenport Aviation, Inc., for the purchase of Airbus Helicopters is advantageous to the City as it allows the City to take advantage of this nationally competed cooperative agreement, providing a greater discount price and leveraging federal purchasing power.
Contract Term
The contract will begin on or about July 1, 2026, for a five-year term with one five-year option to extend.
Financial Impact
The aggregate contract value for will not exceed $16,226,365 for the five-year aggregate term with one five-year option to extend. Funding is available in the Police Department's Capital Improvement Program budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.