Title
Reflectorized Sign Sheeting Material Contract - Arizona State Contract ADSPO17-152541 (Ordinance S-43336)
Description
Request to authorize the City Manager, or his designee, to adopt the State of Arizona Contract ADSPO17-152541 with 3M Company to purchase reflectorized sign sheeting materials in an aggregate amount not to exceed $1,625,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The City of Phoenix Aviation and Street Transportation departments' Sign Shops fabricate and maintain the signage for Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport, Phoenix Goodyear Airport, as well as street signage within City right-of-way. Adopting the State of Arizona contract provides additional signage capacity and options to the City in the event of higher volumes of needed sign fabrication or specialty signs and allows the City to obtain traffic signing materials as needed in a timely manner.
Procurement Information
In accordance with the Arizona Revised Statutes Section 41-2632, the City has entered into an Intergovernmental Agreement with the State of Arizona Procurement Office for a Cooperative Purchase Agreement. The State contract was awarded using a similar competitive process as set forth in the Phoenix City Code Chapter 43. This request seeks authorization to make purchases under the State's contract throughout the contract's term.
Contract Term
This contract has an initial term of one-year from Oct. 28, 2016 through Oct. 27, 2017, with an option for four one-year extensions through Oct. 26, 2021, which may be exercised by the City Manager or designee.
Financial Impact
Expenditures against this contract are estimated at $325,000 annually, and shall not exceed $1,625,000 over the life of the contract. Funds are available in the Aviation and Street Transportation departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Paul Blue and Mario Paniagua, and the Aviation and Street Transportation departments.