Title
Official and Classified Advertising Services - Requirements Contract - RFP 22-017 (Ordinance S-48202)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with The Arizona Republic and The Record Reporter to purchase Official and Classified Advertising Services for the City Clerk Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $400,000.
Report
Summary
The City Clerk Department administers the placement of official and classified advertisements for departments citywide and in accordance with City Administrative Regulation 3.28, Newspaper Advertisements. These legally required advertisements include solicitations, notices of hearing, elections, and advertisements of items adopted by the City Council in the City's Official Newspaper.
The Contractors will provide all official and classified advertisements requested by various city departments through the City Clerk Department.
Procurement Information
RFP 22-017 was conducted in accordance with Administrative Regulation 3.10. There were three offers received by the Procurement Division on Sep. 19, 2021. The notification was sent to 138 suppliers and was publicly posted and available for download from the City's website.
The proposal was scored by a three-member evaluation panel based on the following criteria:
Experience and Qualifications: 400
Method of Approach: 375
Price: 225
The Assistant Finance Director recommends that the offers from The Arizona Republic and The Record Reporter be accepted as the highest scored, responsive, and responsible offers that are most advantageous to the City.
Contract Term
The five-year contract term will begin on or about January 1, 2022.
Financial Impact
The aggregate contract value will not exceed $400,000. Funds are available in the Clerk's Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk Department.