Title
Heavy Duty Fleet, Construction and Agricultural/Industrial Parts, Service and Accessories - COOP 21-067 - Amendment (Ordinance S-52860) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to execute amendments to Contracts with Balar Holding Corp. (154379); Drake Truck Bodies, LLC (154378); Fleetpride, Inc. (154376); Reading Truck Equipment, LLC, a subsidiary of J.B. Poindexter & Co., Inc. (154375); and Don Sanderson Ford, Inc. dba Sanderson Ford (154377) to extend the terms of the contracts and authorize additional expenditures for the continued purchase of heavy-duty fleet, construction and agricultural/industrial parts, and services and accessories for the Public Works Department. Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $800,000.
Report
Summary
The Public Works Department is responsible for maintaining a diverse fleet of more than 7,300 vehicles and pieces of equipment, including 2,344 heavy-duty units, 310 off-road equipment units and 256 stationary generators. These assets are maintained at Public Works service centers, as well as at transfer stations, the landfill and other remote locations.
The continuation of these contracts, along with the additional funding, is essential to support ongoing fleet operations and ensure timely access to parts, services, and accessories necessary to maintain performance and reliability of specialized equipment.
Contract Term
Upon approval, the contracts will be extended through May 31, 2027.
Financial Impact
Upon approval, additional expenditures will not exceed $800,000. The revised aggregate value of the contracts will not exceed $5,095,000. Funds are available in the Public Works Department’s budget.
Concurrence/Previous Council Action
The City Council previously approved these contracts on April 21, 2021 (Ordinance S-47490).
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Public Works Department.