Title
Phoenix Sky Harbor International Airport Terminal 3 North Concourse 2 Package 3 Airport Concourse - Architectural Services - AV08000087, AV13000003 FAA (Ordinance S-49589)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Hellmuth, Obata & Kassabaum, Inc., dba HOK to provide Architectural Services that include program validation, design, and possible construction administration and inspection services for the Phoenix Sky Harbor International Airport Terminal 3 North Concourse 2 Package 3 Airport Concourse project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $30.7 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits and requests for utility services relating to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to develop a new six-gate, two level airport concourse at Terminal 3 of Phoenix Sky Harbor International Airport to accommodate operations for airlines, passengers and airport staff. The planned work will include an aircraft apron to accommodate six Airplane Design Group III aircraft that may service two Airplane Design Group V via two-for-one exchange; a connector bridge between the existing and new concourse to facilitate passenger movement with moving walkways; and one or more passenger bus lobbies at Terminal 4 north concourses to facilitate passageway or a tunnel to facilitate inter-terminal passenger connections between Terminal 3 and Terminal 4.
Hellmuth, Obata & Kassabaum, Inc., dba HOK's services include, but are not limited to: coordinate all permits, approvals and utility location; prepare monthly progress reporting; perform all design services under this contract; provide design team to deliver complete project including integrated technology specialties; collaborate with the selected Construction Manager at Risk (CMAR); verify Leadership in Energy and Environmental Design requirements and certification level; develop and submit drawings and specifications for all phases of design; collaborate with the City to meet project requirements for scope, budget and schedule; address stakeholder and CMAR design/constructability review comments from milestone reviews; prepare cost estimates and reconcile with CMAR construction cost estimates; perform value engineering; make presentations to stakeholders; prepare and submit FAA monthly construction progress reports; and during construction, respond to Requests for Information; review and validate CMAR change notifications and change orders; participate in Operational Readiness Activation and Transition meetings; perform field inspections and prepare reports to ensure compliance with the project plans and specifications; participate in warranty inspection; and provide other services as needed for a complete project.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Four firms submitted proposals and are listed below.
Selected Firm
Rank 1: Hellmuth, Obata & Kassabaum, Inc., dba HOK
Additional Proposers
Rank 2: DWL Architects+Planners, Inc.
Rank 3: M. Arthur Gensler Jr. and Associates, Inc.
Rank 4: Stantec Consulting Services, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Hellmuth, Obata & Kassabaum, Inc., dba HOK will not exceed $30.7 million, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Aviation Department anticipates partial grant funding for this project. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Alan Stephenson, the Aviation Department and the City Engineer.