Title
Heavy Equipment Rental - Arizona Department of Administration State Procurement Office - COOP 20-097 (Ordinance S-46809)
Description
Request to authorize the City Manager, or his designee, to enter into a participating agreement with the Arizona Department of Administration State Procurement Office ADSPO18-00008178 contract with Herc Rentals Inc. and Effem Corporation doing business as A to Z Equipment to purchase heavy equipment rental for citywide use in an amount not to exceed $1,500,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
These contracts will be used Citywide to rent, both small and large equipment of various makes, models and sizes, on an as-needed basis. The agreements will provide short-term and long-term rental access to a complete line of heavy equipment, road maintenance equipment, and construction equipment. Rental equipment such as generators serve as back-up power sources that can be deployed to any site that suffers an extended power outage; forklifts are rented to move heavy equipment, and pumps around; occasionally, specialized heavy equipment that is not currently in the City's fleet is needed for special projects, such as repairing basins or plant upgrades. These contracts are essential in order to continue to provide critical services for the City such as generators to sustain electrical power in the event of an outage, equipment for the roads maintenance and construction.
Procurement Information
In accordance with Administrative Regulations 3.10 a participating agreement is required when the City utilizes a cooperative contract from another public agency. This contract was awarded through a competitive process, consistent with the City's procurement process, as set forth in Phoenix City Code, chapter 43. Utilization of cooperative contracts allows the City to benefit from national government pricing and volume discounts.
Contract Term
The five-year contract term will begin on or about July 1, 2020.
Financial Impact
The aggregate contract value will not exceed $1,500,000. Funds are available in various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.