Title
91st Avenue Wastewater Treatment Plant Electrical Job Order Contract Engineering Support Services - WS90100001, WS90100094, WS90100100 & WS90100105 (Ordinance S-48326)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with EIC Engineers, LLC, to provide Electrical Job Order Contract Support Services that include: design and construction administration and inspection services for the 91st Avenue Wastewater Treatment Plant Electrical Job Order Contract Engineering Support Services project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $2.1 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise would be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to provide design and construction administration and inspection services for electrical, instrumentation and control replacements or upgrades at the 91st Avenue Wastewater Treatment Plant.
EIC Engineers, LLC's services include, but are not limited to: design and construction administration, and inspection services for various projects dealing with electrical, instrumentation and control equipment being replaced or upgraded as identified by City staff for implementation under the Job Order Contract (JOC) Program. These projects differ in size, scope and complexity. Frequently, the work performed under the JOC Program requires some level of design effort as well as construction administration and inspection services. Additionally, coordination with appropriate regulatory agencies such as Maricopa County, City of Phoenix Planning and Development Department, Arizona Department of Environmental Quality, and Arizona Department of Water Resources is necessary.
The 91st Avenue Wastewater Treatment Plant is owned by the Sub-Regional Operating Group (SROG) and operated by the City of Phoenix.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603, the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Three firms submitted proposals and are listed below.
Selected Firm
Rank 1: EIC Engineers, LLC
Additional Proposers
Rank 2: M3 Engineering and Technology Corporation
Rank 3: Pre-Tech Services, LLC
Contract Term
The term of the agreement is five years from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for EIC Engineers, LLC will not exceed $2.1 million, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget using SROG funds.
Concurrence/Previous Council Action
The SROG Advisors authorized the project on Jan. 13, 2022, by a vote of 5-0.
The SROG Managers authorized the project on Feb. 9, 2022, by a vote of 5-0.
Location
91st Avenue Wastewater Treatment Plant
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.