Title
Baggage Handling Systems - Operations, Maintenance, Repair, and Controls System Design, Programming, and Integration Services Contract - AVN RFP 24-0156 - Request for Award (Ordinance S-52080) - District 8
Description
Request to authorize the City Manager, or his designee, to enter into a contract with JSM Airport Services LLC to provide baggage handling systems operations, maintenance, repair, and controls system design, programming, and integration services for the Aviation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will be up to $41,264,973.
Report
Summary
This contract will provide operations, maintenance, repair, and controls system design, programming, and integration services for the baggage handling systems (BHS) at Phoenix Sky Harbor International Airport (PHX). The Aviation Department maintains BHS in Terminals 3 and 4 at PHX. The BHS are conveyor systems that transport checked baggage from ticket counters to the airline's baggage locations. These services are critical to PHX operations to ensure all checked baggage are efficiently and securely processed and arrive at the airline's designated airline's baggage location in a timely manner.
Procurement Information
A Request for Proposal was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Two vendors submitted proposals deemed responsive and responsible. An evaluation committee evaluated those offers based on the following criteria with a maximum possible point total of 1,000:
Method of Approach to Scope of Services (0-350 points)
Fee Schedule (0-250 points)
Qualifications and Experience of Firm (0-225 points)
Qualifications and Experience of Proposed On-Site Manager (0-175 points)
After reaching consensus, the evaluation committee recommends award to the following vendor:
JSM Airport Services LLC: 850 points
Contract Term
The contract will begin on or about September 1, 2025, for a five-year term with two one-year options to extend, which may be exercised at the sole discretion of the Aviation Director, for a total seven-year contract term.
Financial Impact
The total contract value will be up to $41,264,973 for the total seven-year contract term. Funding is available in the Aviation Department's Operating budget.
Concurrence/Previous Council Action
The Phoenix Aviation Advisory Board Business and Development Subcommittee:
- Recommended approval of this item, by a vote of 4-0, on March 3, 2025.
The Phoenix Aviation Advisory Board:
- Recommended approval of this item, by a vote of 7-0, on April 17, 2025.
Location
Phoenix Sky Harbor International Airport, 2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.