Title
Aviation Department Internal Employee Vending Services - RCS 23-023 - Award Recommendation (Ordinance S-50107)
Description
Request to authorize the City Manager, or his designee, to enter into a lease agreement with Carpe Dulce, LLC to provide vending and market-type food and beverage options for Aviation Department employees and contractors at Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport, Phoenix Goodyear Airport, and other Aviation Department locations. Further request to authorize the City Treasurer to accept all funds related to this item. The City will receive 10 percent of gross sales for all items sold.
Report
Summary
The Aviation Department is a 24-hour a day, seven-day a week operation with employees stationed throughout the airport and in several off-site buildings with limited access to food and beverage services. The purpose of this internal vending services agreement is to provide Aviation Department employees access to packaged food and nonalcoholic beverages, snacks, and convenience meals at 13 locations in nonpublic facing areas, such as employee break rooms and a market-type concept at the Aviation Department's headquarter offices. Locations and services may be adjusted as necessary to meet the purpose of the agreement at the sole discretion of the Aviation Director.
Procurement Information
Revenue Contract Solicitation (RCS) 23-023 was issued by the Aviation Department on March 22, 2023, with responses due on May 9, 2023. Five proposals were received and deemed responsive and responsible. An evaluation committee evaluated those offers based on the following criteria with a maximum possible point total of 1,000:
Concepts and Proposed Products 350 Points
Method of Approach to Scope of Work 300 Points
Qualifications and Experience of Proposer 250 Points
Initial Implementation Plan 100 Points
After reaching consensus, the evaluation committee recommended award to Carpe Dulce, LLC.
Contract Term
The term of the lease will be five years and will begin on or about Oct. 1, 2023. The term is subject to two one-year options to extend at the sole discretion of the Aviation Director.
Financial Impact
The annual rent to the City will be 10 percent of gross sales.
Location
Phoenix Sky Harbor International Airport - 2485 E. Buckeye Road
Phoenix Deer Valley Airport - 702 W. Valley Road, Ste. B
Phoenix Goodyear Airport - 1658 S. Litchfield Road
Council Districts: 1, 8 and Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.