Title
Contract Award for Office Moving Services - IFB 17-184 (Ordinance S-43880)
Description
Request to authorize the City Manager, or designee, to enter into a contract with Beltmann Relocation Group to provide office moving services for all City of Phoenix departments. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will be utilized to procure office moving services for all City of Phoenix departments, including but not limited to Water Services, Public Works, Planning and Development and the Library. Office moving services are necessary to provide the City with on-site and off-site relocation and moving services. These services include, but are not limited to, office/work space relocation and the relocation of laboratory, technology, library and other large equipment.
Procurement Information
An Invitation for Bid, IFB 17-184 Office Moving Services - Requirements Contract, was conducted in accordance with Administrative Regulation 3.10. Five offers were received by the Procurement Division on July 21, 2017.
Beltmann Relocation Group $61,000.00
Camelback Moving, Inc. $108,691.25
Berger Transfer& Storage $98,515.00
Elontec, LLC $72,240.75
Daniels Moving & Storage $76,310.00
It is recommended by the Deputy Finance Director that the bid from Beltmann Relocation Group be accepted as the lowest, responsive and responsible bidder, based on an estimated quantity.
Contract Term
The five-year contract term shall begin on or about Jan. 1, 2018. Provisions of the contract do not provide any options to extend.
Financial Impact
The estimated aggregate expenditures for the five-year contract will be approximately $305,000.00, including all applicable tax. The annual expenditures are based on revised estimated annual quantities for departments citywide and are expected not to exceed $61,000.00 per year. Funds are available in all City of Phoenix department budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.