Title
Electric and Gas Carts Preventative Maintenance, Repair Services and Parts - IFB 18-073 (Ordinance S-44199)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Electric Vehicle Company for preventative maintenance and repair services, and parts, for electric and gas carts for citywide departments. Further request authorization for the City Controller to disburse all funds related to this item. The five-year aggregate value of the contract will not exceed $1,005,000, with an estimated annual expenditure of $201,000.
Report
Summary
The City uses electric and gas carts for hauling, transportation, or delivering items to and inside large City facilities. This contract will allow citywide use for preventative maintenance services, repair services, and parts for electric and gas carts, with the Phoenix Convention Center and the Water Services departments being the main departments that utilize such services.
Procurement Information
Invitation for Bid (IFB) 17-073 was conducted in accordance with Administrative Regulation 3.10. A notice of solicitation was emailed to 17 vendors and the solicitation was posted and made available for download from the City's current solicitations web page. There was one offer received by the Finance Department's Procurement Division on Nov. 3, 2017 by the following vendor:
Electric Vehicle Company
The Deputy Finance Director recommends that the offer from the Electric Vehicle Company be accepted as a responsive and responsible offer that is most advantageous to the City.
Contract Term
The five-year contract term shall begin on or about Feb. 1, 2018.
Financial Impact
The aggregate value of the contract shall not exceed $1,005,000, with an estimated annual expenditure of $201,000. Funds are available in various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.