Title
Materials Testing and Construction Administration and Inspection On-Call Services for Light Rail Extensions - Amendment (Ordinance S-48151)
Description
Request to authorize the City Manager, or his designee, to execute amendments to agreements with the 15 consultants listed in Attachment A to provide continued Materials Testing and Construction Administration and Inspection On-Call Services for Light Rail Extension projects. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. There are no additional fees for services.
Report
Summary
The purpose of these amendments is to provide continued Materials Testing and Construction Administration and Inspection On-Call Services for the following Light Rail Extension projects: South Central Extension/Downtown Hub, Northwest Extension Phase II, and the Capitol/I-10 Extension. The amendments are necessary because of the unforeseen and unprecedented impacts to the construction industry due to COVID-19. The amendments are needed to avoid potential delays due to factors outside of the contractors'/City's control, consulting firms' impact on staffing requirements, and increased workloads. Flexible contract spending capacity is needed to maintain testing and inspection levels consistent with the amount of work resulting from the active progression of ongoing Light Rail Extension projects. These amendments will provide flexible spending capacity and add time to the agreements. There is no financial impact to the budget as the aggregate spending authorities for these agreements will not exceed the Council-approved total aggregate amounts set for these two areas of on-call services.
Contract Term
These amendments will extend the term of each agreement by one year for a total agreement term of five years. Work scopes identified and incorporated into the agreements prior to the end of their terms may be agreed to by the parties and work may extend past agreement termination. No additional changes may be executed after the end of the term.
Financial Impact
- The initial agreement for each of the Materials Testing On-Call Services was executed for a fee not-to-exceed $5 million, including all subconsultant and reimbursable costs.
- The initial agreement for each of the Construction Administration and Inspection On-Call Services was executed for a fee not-to-exceed $5,625,000, including all subconsultant and reimbursable costs.
- These amendments will establish an overall aggregate capacity of the Materials Testing On-Call Services agreements for a total aggregate not-to-exceed amount of $35 million. The original budget remains the same.
- These amendments will establish an overall aggregate capacity of the Construction Administration and Inspection On-Call Services agreements for a total aggregate not-to-exceed amount $45 million. The original budget remains the same.
Funding for these amendments is available in the Public Transit Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to the execution of any assignments of $100,000 or more. Payments may be made up to agreement limits for all rendered agreement services, which may extend past agreement termination.
Concurrence/Previous Council Action
The City Council approved Materials Testing On-Call Services Agreements 150937 through 150943 and Construction Administration and Inspection On-Call Services Agreements 150944 through 150951 (Ordinance S-46008) on Sept. 18, 2019.
Location
Council Districts: 1, 3, 5, 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Public Transit Department, and the City Engineer.