Title
Asset Management Forecasting Software and Support Services with PowerPlan, Inc. (Ordinance S-45806)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with PowerPlan, Inc. to provide Asset Management Forecasting Software and Support services. Further request to authorize the City Controller to disburse all funds related to this item. The contract value will not exceed $1,444,526.61 (including taxes).
Report
Summary
The asset management software allows for the Water Services Department (WSD) to use mathematical models to forecast an asset's end-of-life, rehabilitation cycle, replacement cost, and/or rehabilitation costs. This tool will integrate with WSD's existing enterprise work and asset management database to update modeling results automatically as work orders and engineering projects are completed. This information will enhance project priority planning. The contract includes professional services to assist staff with modeling development, software configuration, testing, and training. In addition, the contract provides technical support for trouble-shooting and software patching.
The Water Services Department requests a waiver from Phoenix City Code section 42-18. PowerPlan seeks to limit the City’s ability to recover damages in the event PowerPlan breaches the contract. If the City Council approves this waiver, PowerPlan’s liability for breaching the contract will be capped at four times the software license fees and two times the professional services fees paid by the City.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
Solicitation No. RFP-1819-WTS-148 was conducted in accordance with Administrative Regulation (AR) 3.10. Offers were received from Innovyze, Inc. and PowerPlan, Inc. Both offers were determined responsive. The offers were scored by a three-member evaluation panel based on the qualifications and experience of the firms as well as the cost proposals. The Offerors and their final scores are listed below:
Offeror Score Price
PowerPlan, Inc. 674 $1,330,135
Innovyze, Inc. 560 $ 990,100
The Power Plan software was judged by the selection panel to be the clear leader over the Innovyze software in four of the six evaluation criteria (Software Function, Project Experience, Staff Resumes, and Software Demonstration).
In accordance with AR 3.10, the selection was made on the basis of Best Value. The Water Services Department Director recommends acceptance of the offer from PowerPlan, Inc., as the highest scored, responsive and responsible Offeror, being the most advantageous to the City.
Contract Term
The contract term shall begin on or about June 1, 2019, for a four-year term, with an end date of May 31, 2023.
Financial Impact
The aggregate contract value is $1,444,526.61. Funds are available in the Water Services Department's Operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.