Title
Noise and Operations Management System - Requirements Contract - RFP 18-027 (Ordinance S-44760)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Harris Corporation to maintain and operate flight tracking and noise monitoring services at Phoenix Sky Harbor International Airport in an amount not to exceed $1,250,000 for a five-year aggregate contract term. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Aviation Department maintains an Airport Noise and Operations Management System (NOMS) near Phoenix Sky Harbor International Airport and the system is currently comprised of 20 permanent noise monitoring devices. The NOMS allows staff to analyze flight track data and monitor noise abatement in compliance with the 1994 Intergovernmental Agreement (IGA) between the City of Phoenix and City of Tempe. The existing devices were first installed in 2009 and is reaching the end of its useful life. The new contract will allow for maintenance and replacement of the NOMS devices and improved reporting with analytical information that is easy to interpret.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
Request for Proposals 18-027 was conducted in accordance with Administrative Regulation 3.10. Three proposals were received on April 18, 2018 and were deemed responsive and responsible.
The proposals were evaluated by an evaluation panel and scored by consensus based on the following criteria, with total points ranging from 0 - 1,000:
- Method of Approach: 350 Points.
- Offeror's Experience and Qualifications: 300 Points.
- Price Proposal: 250 Points.
- References: 100 Points.
The proposers and their rankings are as follows:
- Harris Corporation: 846 Points.
- Bruel & Kjaer EMS, Inc.: 760 Points.
- Casper Airport Solutions, Inc.: 645 Points.
Contract Term
The initial three-year term of the contract will begin on or about Aug. 1, 2018, with two one-year options to extend for a five-year aggregate term.
Financial Impact
The contract fees will not exceed $1,250,000 for the five-year aggregate contract term. Funds are available in the Aviation Department's operating budget.
Concurrence/Previous Council Action
This item was recommended for approval at the Downtown, Aviation, Economy and Innovation Subcommittee meeting on June 6, 2018 by a vote of 4-0.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Aviation Department.