Title
Happy Valley Road: 67th Avenue to 35th Avenue Roadway Improvements - Design-Bid-Build Services - ST85100437 (Ordinance S-51687) - District 1
Description
Request to authorize the City Manager, or his designee, to accept Haydon Companies, LLC as the lowest-priced, responsive and responsible bidder and to enter into an agreement with Haydon Companies, LLC for Design-Bid-Build Services for the Happy Valley Road: 67th to 35th avenues Roadway Improvements project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $37,475,767.77.
Report
Summary
The purpose of this project is to upgrade Happy Valley Road to include three through lanes and one buffered bike lane in each direction with raised median islands.
Haydon Companies, LLC 's services include, but are not limited to: roadway widening, installation of Americans with Disability Act sidewalk and curb ramps, scenic trails, raised medians, new bus bays, pads and stops, drainage improvements, new street lighting, upgrading traffic signals, mill and overlay, new striping and signage, and landscaping.
The selection was made using an Invitation for Bids procurement process set forth in Section 34-201 of the Arizona Revised Statutes. Three bids were received on November 19, 2024, and were sent to the Equal Opportunity Department for review to determine subcontractor eligibility and contractor demonstrating responsiveness to Disadvantaged Business Enterprise (DBE) program requirements.
The Opinion of Probable Cost and the three lowest responsive, responsible bidders are listed below:
Opinion of Probable Cost: $28,238,854.37
Haydon Companies, LLC: $37,475,767.77
Combs Construction Company, Inc.: $37,482,442.20
Pulice Construction, Inc.: $41,782,699.30
Although the bid exceeds the Engineer’s Opinion of Probable Cost by more than 10 percent, it has been determined the bid represents a fair and reasonable price for the required work scope. Additionally, the bid award amount is within the total budget for this project.
Contract Term
The term of the agreement is 660 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Haydon Companies, LLC will not exceed $37,475,767.77, including all subcontractor and reimbursable costs.
This project will utilize federal funds and is subject to the requirements of 49 Code of Federal Regulations Part 26 and the U.S. Department of Transportation DBE program. Funding is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Happy Valley Road from 67th to 35th avenues
Council District: 1
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson, the Street Transportation Department and the City Engineer.