Title
Legal Publication and Advertising Expenditures - RFQ 19-028 (Ordinance S-46251)
Description
Request to authorize the City Manager, or his designee, to authorize additional expenditures for established contracts with the Daily Journal Corporation dba The Record Reporter (149660) and Phoenix Newspapers, Inc. dba The Arizona Republic (149661) in an amount of $120,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The additional funds are necessary to provide legal publication and advertising in accordance with Administrative Regulation 3.28 until a new procurement process is completed in 2020. The City Clerk Department is responsible for placing all official newspaper advertising on behalf of City departments. Official advertising requirements apply to a variety of documents including invitations for bids, ordinances, resolutions, and notices of hearings and elections. In addition, Chapter XIX, Section 4 of the City Charter requires the designation of an official newspaper. This contract will satisfy all official legal publication and advertising required, which averages more than 2,000 advertisements a year.
Financial Impact
This request is to approve additional funds through Dec. 31, 2020, bringing the total to $210,000. Funds are available in department budgets for advertising required for their operations.
Concurrence/Previous Council Action
The contracts were approved by Formal Council Action on March 20, 2019.
Department
Responsible Department
This item is submitted by Acting Deputy City Manager Toni Maccarone and the City Clerk Department.