Title
Computer Software Maintenance and Software Development Services - Amendment (Ordinance S-51054)
Description
Request to authorize the City Manager, or his designee, to execute amendment to Contract 139042 with Online Solutions, LLC to modify scope of work and extend the contract term. Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $2,100,000.
Report
Summary
The City has a professional services contract with Online Solutions, LLC to provide information technology software services for the Street Transportation Department. The current contract will expire on July 17, 2024. The requested amendment will maintain and modify existing business applications. Online Solutions has been providing critical maintenance of existing Street Transportation J2EE software based applications essential for the support of Street Maintenance, Street Lighting, Right-of-Way Management, Project Management, and Traffic Operations business functions. The scope of this support includes, but is not limited to: requirements analysis, system and architecture design, application development, training, implementation, as well as maintenance and support. This request includes an amendment to develop permitting and inspection software modules and to extend the contract for five years, with one option to extend and additional five years. Many critical software systems utilized throughout the Street Transportation Department were developed by Online Solutions and they are responsible for the maintenance of these vital business systems.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval, the contract will be extended for five years, through July 17, 2029. There will be one option to extend an additional five years through July 17, 2034.
Financial Impact
Upon approval of $2,100,000 in additional funds, the revised aggregate value of the contract will not exceed $3,782,621. Funds are available in the Street Transportation Department's budget.
Concurrence/Previous Council Action
The City Council previously approved this request:
- Computer Software Maintenance and Software Contract 139042 (S-41030) on June 18, 2014; and
- Amendment to Agreement 139042 (S-45347) on Feb 6, 2019.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Street Transportation Department.