Title
Facilities Maintenance and Repair and Operations Industrial Supplies - Requirements Contract - COOP 20-056A (Ordinance S-48496)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Contract 151476 with Grainger and Contract 151478 with Fastenal Co. for the purchase of facilities maintenance and repair and operations industrial supplies for citywide use. Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $10,433,410.
Report
Summary
The multi-vendor State contract allows the City to purchase maintenance, repair, and operational (MRO) supplies which support the needs of City employees, facilities, and warehouses, as well as the general public. MRO supplies include, but are not limited to: electrical supplies, motors, lighting, hand and power tools, safety equipment, pumps, material handling equipment, pneumatic equipment, machining/cutting tools, HVAC equipment and supplies, test instruments, and a wide variety of goods required for the City to remain operational on a daily basis. The primary departments utilizing the contracts are: Aviation, Fire, Parks and Recreation, Police, Phoenix Convention Center, Public Works, Street Transportation, and Water Services. Approximately 52 percent of the contract spend is used by enterprise funds. The additional funds are being requested due to increases in the market value prices of facilities maintenance, repair and operation industrial supplies.
Contract Term
The contract term is Jan. 1, 2020 through Dec. 31, 2024.
Financial Impact
Upon approval of $10,433,410 in additional funds, the revised aggregate value of the contract will not exceed $25,433,410. Funds are available in various departments' budgets.
Concurrence/Previous Council Action
This contract was originally approved by City Council on Dec. 18, 2019.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.