Title
inPURSUIT Records Management System Professional Services and Support - Amendment (Ordinance S-51118)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 148218 with Intergraph Corporation dba Hexagon Safety, Infrastructure & Geospatial Division to extend the contract term and allow additional expenditures for continued maintenance of the inPURSUIT Records Management System for the Phoenix Police Department. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $1,417,593.
Report
Summary
This contract provides annual licensing, software maintenance, support and professional services in support of the heavily customized Records Management System (RMS) for the Phoenix Police Department. Professional Services will be used to perform enhancements, reconfigurations, and develop interfaces in order to facilitate the continued use and advancement of the RMS, which helps avoid of data loss and disruption to the distribution to daily police functions. The additional contract term and expenditures will allow the City to transition and replace its current system.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval the contract will be extended through July 31, 2025.
Financial Impact
Upon approval of $1,417,593 in additional funds, the revised aggregate value of the contract will not exceed $11,560,593. Funds are available in the Police Department's budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- inPURSUIT Records Management System contract award, Contract 148218, Ordinance S-44430, on April 4, 2018
- inPURSUIT Records Management System extension, Contract 148218, Ordinance S-49935, on June 28, 2023
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.