Title
SAP Programming Support Services - Contract 153491 - Amendment (Ordinance S-53187) - Citywide
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 153491 with Envision, LLC to extend the contract term and add additional funds for SAP programming and technical support services for the Finance Department and in support of departments Citywide. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $1,108,640.
Report
Summary
This Contract provides technical programming and support services related to the City’s SAP enterprise financial system. The SAP system is a critical component of the City’s financial and operational infrastructure, which supports essential business functions including financial accounting and reporting, procurement, accounts payable and receivable, work order management, inventory management and plant maintenance. The Contract provides vital programming and technical services, such as Advanced Business Application Programming development, to ensure the efficient and uninterrupted operation of SAP’s modules. The funding increase is necessary to cover the remainder of the existing term and the requested extension.
Contract Term
Upon approval, the contract will be extended through November 30, 2029.
Financial Impact
Upon approval of $1,108,640 in additional funds, the revised aggregate value of the contract will not exceed $5,516,160. Funds are available in the Finance Department’s budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- SAP Programming Support Services, Contract 153491 (Ordinance S-47123) on November 18, 2020.
- SAP Programming Support Services, Contract 153491 (Ordinance S-52054) on June 18, 2025.
Department
Responsible Department
This item is submitted by Assistant City Manager Ginger Spencer and the Finance Department.