Title
Baseline Road Fiber Enhancement - Engineering Services - ST89360036 (Ordinance S-47153)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Kimley-Horn and Associates, Inc., to provide Engineering Services that include assessment, project management, design, and possible construction administration and inspection (CA&I) services for the Baseline Road Fiber Enhancement project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $400,000.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to extend the City’s real-time transportation management capability along Baseline Road (a key roadway corridor) and enable a more reliable network routing for Intelligent Transportation System (ITS) devices in the area. The Baseline Fiber Enhancement project is proposing to install 13 miles of fiber optic infrastructure including ITS devices, and a Layer 3 switch to serve as a fiber node facility in the southern part of Phoenix along Baseline Road, from the approximate area of Congressman Ed Pastor Freeway (State Route 202-South Mountain Freeway) to Interstate 10.
Kimley-Horn and Associates, Inc.’s services include, but are not limited to: preparing construction documents which consist of data collection, designing fiber optic conduit; utility and pothole coordination through City staff; creating cost estimates and specifications; supporting public meeting; and other services as required for a complete project.
This project is essential to the health, safety, and welfare of the public and critical operations of the City.
Procurement Information
Kimley-Horn and Associates, Inc. was chosen for this project using a Direct Select process set forth in section 34-103 of the Arizona Revised Statutes (A.R.S.). The Direct Select process will reduce the time to procure professional design services as opposed to an advertised selection process; meeting the project deadline. This procurement method will ensure meeting the funding obligation deadline of May 2021 by completing the design phase of the project by April 2021.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Kimley-Horn and Associates, Inc. will not exceed $400,000, including all subconsultant and reimbursable costs.
Funding is available in the Street Transportation Department's Capital Improvement Program budget. The City of Phoenix will administer this project in its entirety in cooperation with the Arizona Department of Transportation utilizing Federal Aid funding for construction, under the Congestion Mitigation and Air Quality (CMAQ) program. CMAQ funding will require that all approval and clearances required by the Federal Highway Administration - Federal Aid process be obtained during the design process, including any environmental clearance, utility clearance and right-of-way clearance. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Baseline Road: Congressman Ed Pastor Freeway (State Route 202-South Mountain Freeway) to Interstate 10.
Council Districts: 6, 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.