Title
Authorization to Enter Into Contract for Senior Nutritional Meal Services (Ordinance S-52501) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into contract with Everytable PBC to provide Senior Nutrition Meal Program Services for the Human Services Department (HSD). The term of this contract will be for six months beginning on or about January 1, 2026, through June 30, 2026, with three, one-year options to extend through June 30, 2029. The services for this contract will begin on or about February 1, 2026, with the five month contract value not to exceed $1,452,740. The total value of the contract will not exceed $11,912,468. Further request to authorize the City Controller to disburse all funds related to this item. Funding is provided by the Area Agency on Aging, Region One, Inc. and General Funds.
Report
Summary
HSD recommends the City enter into a contract with Everytable PBC to provide senior nutrition meal program services. The contract will provide congregate and home delivered meals (HDM) services to elderly and disabled Phoenix residents.
The senior population in Arizona, age 65 and older, continues to grow, and proper nutrition is essential to their health and well-being. HSD has long provided congregate meals at senior centers and HDM to homebound seniors and individuals with disabilities. In Fiscal Year (FY) 2023-24, approximately 87,703 congregates meals were prepared for approximately 400 senior center members and 241,417 hot and frozen meals were prepared and delivered to more than 950 HDM clients.
Procurement Information
In accordance with City of Phoenix Administrative Regulation 3.10, a solicitation was completed. HSD received three offers which were determined to be responsive to the solicitation requirements. The offers received were:
- Selrico Services - 751 points
- Everytable PCB - 740 points
- Aioli Gourmet Burgers dba BLT Kitchens - 608 points
Negotiations were held with Selrico Services regarding cost and services, culminating in a Best and Final Offer request. However, Selrico's proposal exceeded the allocated budget, and the City was unable to reach a contract agreement. Therefore, a contract award recommendation to Everytable PCB is in the City's best interest.
Contract Term
This contract will begin on or about January 1, 2026, and expire on June 30, 2026, with three, one-year options to extend, for an aggregate contract term of three years and six months.
Financial Impact
Expenditures are not to exceed $11,912,468 over the life of the contract. Funds are available from a combination of grant funds received from Area Agency on Aging, Inc. and City of Phoenix General Funds.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.