Title
Aircraft Parts and Services - Requirements Contract - IFB 18-137 (Ordinance S-45150)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Able Aerospace Services, AgustaWestland Philadelphia Corporation, Airbus Helicopters, Inc., Precision Heli-Support, LLC and Westwind Aviation, Inc. to provide the Police Department's Air Support Unit with aircraft parts and services in an amount not to exceed $3,500,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Police Department's Air Support Unit utilizes various aircraft parts and services to operate and maintain fixed-wing and rotary aircraft. The helicopters are critical to the Police Department in order to support patrol officers, provide crime suppression and conduct mountain rescue services. The Federal Aviation Administration (FAA) mandates routine maintenance and overhauls be performed to ensure the safe operation of the aircraft fleet.
Procurement Information
IFB 18-137, Aircraft Parts and Services was conducted in accordance with Administrative Regulation 3.10. The solicitation was emailed to 103 vendors and was posted on the City's website. Six offers were received by the Procurement Division on September 14, 2018. This is a multiple-award contract with the following five vendors recommended for award.
Able Aerospace Services
AgustaWestland Philadelphia Corporation
Airbus Helicopters, Inc.
Precision Heli-Support, LLC
Westwind Aviation, Inc.
The Deputy Finance Director recommends the offers for the above vendors be accepted as lowest priced, responsive and responsible offers.
Contract Term
The contract term will begin on or about Dec. 1, 2018, and end on or about Nov. 30, 2023, with the option to extend up to five years, in one-year increments.
Financial Impact
Expenditures against this contract shall not exceed the aggregate amount of $3,500,000. Funds are available in the Police Department's budget
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Police Department.