Title
Terminal 4 South 1 Concourse Food and Beverage Concessions Phase II at Phoenix Sky Harbor International Airport - Request for Award (Ordinance S-50255)
Description
Request to authorize the City Manager, or his designee, to execute a lease agreement with PHX S1 Restaurant Partners, LLC. for the development, operation, and management of food and beverage concessions in the new Terminal 4 South 1 (T4 S1) Concourse at Phoenix Sky Harbor International Airport for 10 years with no options to extend. Further request to authorize the City Manager, or his designee, to lease up to 1,500 square feet as additional support space in T4 for PHX S1 Restaurant Partners, LLC's operational needs. Further request to authorize the City Treasurer accept all funds related to this item.
Report
Summary
On March 17, 2021, Phoenix City Council authorized the Aviation Department to issue a revenue contract solicitation (RCS) for food and beverage concessions in the new T4 S1 Concourse. The RCS was divided into two contract award phases. Phase One of the RCS was issued on May 27, 2021, and contract awards were approved on March 2, 2022, for two food and beverage concession operations to The Grove, Inc. and Emerging Domestic Market Ventures, LLC. This action is for award of Phase Two.
The goals of the RCS were to optimize sales and revenue over the term of the lease, provide quality food and beverage offerings to passengers, emphasize local culture in the design of the facility, and select respondents with experience operating successful food and beverage concessions in the United States and aboard.
Procurement Information
The Aviation Department issued Phase Two of the RCS on Sept. 21, 2022, and responses were due on Dec. 9, 2022. Three responses were received, and all responses were deemed responsive and responsible. The evaluation panel met for the initial consensus meeting on Feb. 14, 2023, and respondent interviews were held on March 20, 2023. The panel's award recommendation was posted on the City's public award website on April 11, 2023. The RCS was processed in accordance with Administrative Regulation 3.10.
An evaluation panel evaluated the responses based on the following published criteria in the RCS with total points ranging from 0 to 1,000:
Proposed concepts and menu plans for each concessions space 0-250 points
Design and quality of tenant improvements 0-225 points
Management, marketing, operations, and technology plans 0-175 points
Experience and qualifications of the respondent 0-150 points
Proposed business plan 0-100 points
Financial return to the City 0-100 points
The consensus score and ranking for each respondent by the evaluation panel is shown below in consideration of the above criteria:
Respondents Points
PHX S1 Restaurant Partners, LLC. 980
SSP America, Inc. 935
High Flying Foods PHX, LLC. 900
The evaluation panel selected for award: PHX S1 Restaurant Partners, LLC.
Public Outreach
The RCS solicitation process included all standard and required outreach efforts, including advertising in aviation industry publications.
Contract Term
The term of the Lease will be 10 years with no options to extend.
Financial Impact
The estimated annual revenue to the City will be the established minimum annual guarantee (MAG) or percentage of gross sales, whichever is greater. MAG for the first year will be $344,625. The MAG will be adjusted annually thereafter at 85 percent of the prior year's annual rent or 100 percent of MAG for the first lease year, whichever is greater.
Concurrence/Previous Council Action
The Phoenix Aviation Business and Development Subcommittee recommended approval of this item on Aug. 3, 2023, by a vote of 2-0 and the Phoenix Aviation Advisory Board recommended approval of the item on Aug. 17, 2023, by a vote of 7-0. The City Council Transportation, Infrastructure, and Planning Subcommittee recommended approval of this item on Sept. 20, 2023, by a vote of 3-0.
Location
Phoenix Sky Harbor International Airport - 2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.