Title
Fuel Tanker Tank Inspection, Maintenance and Repair Contract Recommendation (Ordinance S-45089)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with HCP GWL Holdings, LLC dba Great Western Leasing and Sales, LLC to provide fuel tank inspections, maintenance and repair of City of Phoenix fuel tanker trucks as required. The estimated aggregate amount for this contract is $65,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department manages and maintains a fleet of four fuel tanker trucks. These trucks deliver thousands of gallons of fuel products to various City sites and generators on a daily basis. This contract will enable Public Works to have repairs completed on fuel tanks, fuel pumps, fuel plumbing and grounding systems, as well as have annual vapor testing conducted to maintain compliance with Maricopa County Air Pollution Control Regulations.
Procurement Information
Request for Quotes (RFQ) 19-FSD-017 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department, Procurement Section, received two quotes, with one vendor being recommended.
Great Western Leasing and Sales, LLC: $82 per hour labor rate
Massey's Truck and Tank Repair, Inc.: $86 per hour labor rate
Contract Term
The initial one year contract term shall begin on or about Dec. 1, 2018 with four option years in increments up to one year, with a total contract option term of five years.
Financial Impact
This contract will have a $13,000 estimated annual expenditure, with a total aggregate amount not to exceed $65,000 over the life of the contract. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.