Title
Motorized Rigging Maintenance, Service and Repair - IFB 18-279 (Ordinance S-44916)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with 3QTD Technologies, Inc., to provide annual preventative maintenance and repair services for motorized rigging at Symphony Hall and the Orpheum Theatre. Further request authorization for the City Controller to disburse all funds related to this item. The five-year aggregate value of the contract will not exceed $394,000, with an annual estimated expenditure of $78,800.
Report
Summary
The Phoenix Convention Center has incorporated several motorized theatrical rigging systems for use by the City and clients of Symphony Hall and the Orpheum Theatre venues. The motorized rigging systems are comprised of automated hoists which have the ability to raise and lower various theatrical amenities, including fire curtains, the grand drape, the acoustic ceiling and eyebrow, and speaker hoists. This contract will provide all preventative maintenance and repair services for these motorized rigging system components.
Procurement Information
Invitation for Bid (IFB) 18-279 was conducted in accordance with Administrative Regulation 3.10. There was one offer received by the Procurement Division on June 22, 2018. The offer was evaluated on price, responsiveness to specifications, and responsibility to provide the required services. The price was determined to be fair and reasonable based on the previous contract pricing. The solicitation notification was sent to 30 vendors and was publicly posted and available for download from the City's website. The vendor's offer is as follows:
3QTD Technologies, Inc. - $81,315 annually
The Deputy Finance Director recommends that the offer from 3QTD Technologies, Inc. be accepted.
Contract Term
The five-year contract term will begin on or about Sept. 1, 2018.
Financial Impact
The five-year aggregate value will not exceed $394,000, with an annual estimated expenditure of $78,800. Funds are available in the Phoenix Convention Center Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Phoenix Convention Center Department.