Title
Welding Equipment and Supplies - Requirements Contract - IFB 18-244 (Ordinance S-44839)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Matheson Tri-Gas, to provide welding equipment and supplies for the Parks and Recreation and Public Works departments. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate value will not exceed $725,000, with an estimated annual expenditure of $145,000.
Report
Summary
This contract will provide the Parks and Recreation and Public Works departments with a variety of welding related materials, tools and supplies for maintenance and repairs in City owned facilities. This equipment is used heavily at aquatic facilities, golf courses and public parks. This contract is also used to maintain the heating, ventilation and air conditioning (HVAC) and electrical systems as needed for citywide services.
Procurement Information
Invitation for Bid 18-244 was conducted in accordance with Administrative Regulation 3.10. Three offers were received by the Finance Department Procurement Division on May 11, 2018. The following offer is recommended for award as the one which offers the lowest overall cost to the City.
- Matheson Tri-Gas: Unit Price Range $0.33 - $1,491.05.
It is recommended by the Deputy Finance Director that the bid from Matheson Tri-Gas be accepted as a responsive and responsible bidder.
Contract Term
The five-year contract term shall begin on or about July 1, 2018.
Financial Impact
The aggregate value will not exceed $725,000, with an estimated annual expenditure of $145,000. Funds are available in the Parks and Recreation and Public Works Departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Deanna Jonovich and Karen Peters, and the Parks and Recreation and Public Works departments.