Title
Union Hills Water Treatment Plant Rehabilitation 2020 - Construction Manager at Risk Preconstruction Services - WS85320025 (Ordinance S-47368)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with J.R. Filanc Construction Company, Inc. (J.R. Filanc) to provide Construction Manager at Risk (CMAR) Preconstruction Services for the Union Hills Water Treatment Plant Rehabilitation 2020 project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $350,000.
Report
Summary
The purpose of this project is to rehabilitate or replace treatment systems as identified through a comprehensive condition assessment. The treatment systems to be rehabilitated or replaced may include, but are not limited to: solids scrapers, administration building laboratories, rapid/flash mix diffusion pumps, slide gates, weir gates, valves and actuators, flow meters, pumps, chemical feed facilities, south impoundment concrete structure and associated control joints, motor control centers, distribution panels, and unit substations.
J.R. Filanc will begin in an agency support role for CMAR Preconstruction Services. J.R. Filanc will assume the risk of delivering the project through a Guaranteed Maximum Price agreement. J.R. Filanc’s CMAR Preconstruction Services include, but are not limited to: attending regular project meetings with the owner and designer, providing detailed cost estimating and knowledge of marketplace conditions, providing project planning and scheduling, providing construction phasing and scheduling that will minimize interruption to City operations, providing alternate systems evaluation and constructability studies, advising City on ways to gain efficiencies in project delivery, providing long-lead procurement studies and initiate procurement of long-lead items, assisting in the permitting processes, selecting subcontractors and suppliers, and assisting the design team to develop a list of all required Maintenance-Of-Plant-Operations. A Small Business Enterprise goal will be established for this project upon substantial completion of Preconstruction Services and prior to the start of construction.
This Agreement is essential to the health, safety, and welfare of the public and critical operations for the City.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Four firms submitted proposals and are listed below.
Selected Firm
Rank 1: J.R. Filanc Construction Company, Inc.
Additional Proposers
Rank 2: PCL Construction, Inc.
Rank 3: Kiewit Infrastructure West Co.
Rank 4: MGC Contractors, Inc.
Contract Term
The term of the agreement is two years from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for J.R. Filanc will not exceed $350,000 including all subcontractor and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Union Hills Water Treatment Plant
Council District: 2
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.