Title
Electron Microscope Maintenance Agreement - RFA 17-170 (Ordinance S-43643)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Tescan USA Inc. to provide a maintenance agreement for an electron microscope for the Police Department in an amount not to exceed $60,745.00. Further request authorization for the City Controller to disburse all funds related to this item.
Summary
The electron microscope was purchased and installed at the Forensic Science Section of the Police Department in 2013, and an ongoing maintenance agreement is needed to ensure the instrument is operating in accordance to the manufacturer's guidelines. The maintenance agreement includes an annual onsite inspection and also software upgrades from the manufacturer.
Report
Procurement Results
In accordance with Administrative Regulation 3.10, normal competition was waived due to the unique requirements of the Department. Tescan USA Inc. is the official and sole U.S.A. representative for Tescan Brno, which is the manufacturer of the electron microscope. As such, supplies, accessories, parts, and services for the electron microscope are only available from Tescan USA Inc.
The Deputy Finance Director recommends the purchase of the maintenance agreement from Tescan USA Inc.
Financial Impact
The purchase of the forensic software will not exceed $60,745.00 (including applicable taxes). Funds are available in the Police Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Police Department.