Title
Americans with Disabilities Act Facilities Assessments - Amendment (Ordinance S-48739)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 155001 with Life Quest Training & Consulting, LLC, to provide additional funding to the Agreement for use by the Aviation, Public Transit and Water Services departments. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures included in this amendment will not exceed $872,200.
Report
Summary
The purpose of this amendment is to provide additional funding that is needed to include the Aviation, Public Transit, and Water Services departments as authorized users of the Agreement.
The Public Works Department is currently the owner of the Agreement. The Agreement is used to ensure that all City-owned facilities are in compliance with Americans with Disabilities Act (ADA) standards, as set forth by the U.S. Department of Justice (DOJ). The DOJ requires all government entities to ensure accessibility compliance is provided for all facilities owned by that entity. The City owns more than 1,900 facilities that are required to be in compliance with ADA standards. Assessments will identify deficiencies and will be used to develop an ADA transition plan to address any accessibility deficiencies at all City-owned facilities.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a determination memo citing unusual nature due to the DOJ's assessment and transition plan requirements of all government entities.
Contract Term
The term of the Agreement is three years, with two one-year options to extend the term, for a total Agreement term of five years, if both options are exercised. The Agreement term will remain unchanged and expire on June 30, 2026, if both options are exercised.
Financial Impact
The initial authorization for this agreement was for an expenditure not-to-exceed $2.5 million. This amendment will increase the authorization of the agreement by an additional $872,200, for a new total not-to-exceed agreement value of $3,372,200.
Funding is available in the Aviation, Public Transit, and Water Services departments' budgets.
Concurrence/Previous Council Action
The City Council approved Agreement 155001 (Ordinance S-47638) on June 2, 2021.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Karen Peters, and the Aviation, Public Transit, Water Services and Public Works departments.