Title
Laboratory Equipment and Supplies Cooperative Contract Agreements - Amendment 2 (Ordinance S-47913)
Description
Request to authorize the City Manager, or his designee, to execute amendments to Agreements 145692 with VWR International, LLC and 145861 with Fisher Scientific Company, LLC, to provide additional funding for the purchase of laboratory equipment and supplies for the Police Department's business continuity. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures included in this amendment will not exceed $175,000.
Report
Summary
The agreements for laboratory equipment and supplies are vital for the daily operations of the Water Services and Police departments. The National Association of State Procurement Officials (NASPO) ValuePoint Cooperative was adopted to obtain best value, and in some cases, achieve more favorable pricing than what is obtainable by an individual state or local government agency.
The additional funding requested in this amendment is necessary to allow the Police Department to continue to purchase items essential for use in the forensic labs. As a result of increased pricing, attributed to the COVID-19 pandemic, funding was exhausted sooner than anticipated.
Contract Term
The agreement terms will remain unchanged, ending on March 31, 2022.
Financial Impact
The initial authorization for Laboratory Equipment and Supplies Cooperative Contract Agreements was for an aggregate expenditure not-to-exceed $4.4 million. Amendment 1 increased the authorization for the agreements by an additional $1.1 million. This amendment will increase the authorization for the agreements by an additional $175,000, for a new total not-to-exceed agreement value of $5,675,000.
Funding for this amendment is available in the Police Department’s budget.
Concurrence/Previous Council Action
The City Council approved:
- Laboratory Equipment and Supplies Cooperative Contract Agreements 145962 and 145861 (Ordinance S-43659) on June 21, 2017; and
- Laboratory Equipment and Supplies Cooperative Contract Agreements 145962 and 145861 - Amendment 1 (Ordinance S-47395) on March 17, 2021.
Department
Responsible Department
This item is submitted by Assistant City Manager Jeffrey Barton, Deputy City Manager Karen Peters, and the Police and Water Services departments.