Title
Specialty Vehicle and Equipment Maintenance and Repair - Contract Recommendation (Ordinance S-46526)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with AZ Wastewater Industries, Inc.; Balar Holding Corp.; BTE Body Company, Inc.; Empire Southwest, LLC; Environmental Equipment, LLC; Fleet-Line Properties, LLC, dba Fleet Line Truck Equipment & Repair; and Musgrove Enterprises, LLC, dba Seal Master Arizona, for the purpose of maintaining specialty vehicles and equipment. This item will have an aggregate amount of $5,675,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for managing and maintaining a diverse fleet of over 6,500 units of equipment that are repaired and maintained at five service centers and eight police substations. These units, such as all-terrain vehicles, trailers, forklifts and street sweepers, are used in a variety of applications for City services. This contract will assist the maintenance shops in keeping vehicles and equipment in service and minimize downtime. Fleet Services' specialty equipment is grouped into several different classes and this contract will cover all classes.
Procurement Information
Invitation for Bid (IFB) 21-FSD-004 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department, Procurement section, received seven bids. All bids were evaluated and deemed responsive and responsible, with multiple vendors being recommended for award. The requesting department approved the vendors below for groups listed in Attachment A:
AZ Wastewater Industries, Inc.
Balar Holding Corp.
BTE Body Company, Inc.
Empire Southwest, LLC
Environmental Equipment
Fleet Line Truck Equipment & Repair
Seal Master Arizona
Contract Term
The initial one year contract term shall begin on or about July 1, 2020, with four option years in increments of up to one year, for a total contract option term of five years.
Financial Impact
This contract will have an estimated $1,135,000 annual expenditure with a total aggregate amount not to exceed $5,675,000 over the life of the contract. Funds are available in the Aviation and Public Works Departments' budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and Deputy City Manager Karen Peters, and the Aviation and Public Works Departments.