Title
Legal Document Retrieval Services Agreement for Litigation and Claims with iCopy Legal (Ordinance S-52537) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into a five-year agreement with iCopy Legal to provide services related to formal service of legal documents and retrieval of official records from providers and/or agencies, as needed by the Law Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate amount will not exceed $200,000.
Report
Summary
This agreement will provide necessary services for the Law Department related to legal document service and official document retrievals, primarily in connection with litigation or claims, including service of subpoenas and retrieval of relevant official documents such as medical, hospital, billing, payroll, personnel, insurance claims, Medicare, the United States Department of Veterans Affairs, Social Security, police departments, fire departments, the Occupational Safety and Health Administration, employment, and educational records.
Procurement Information
Pursuant to Phoenix City Code Section 43-2(B)(4), legal services are exempt from the Procurement Code. Nevertheless, pursuant to Phoenix City Code Section 43-11(B), the Law Department conducted an informal procurement using informal competitive methods and sought quotes from multiple vendors. iCopy Legal was selected.
Contract Term
The Legal Services Agreement will begin on or about January 7, 2026, for a five-year term with no options to extend.
Financial Impact
The aggregate agreement value will not exceed $200,000 for the five-year term.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Law Department.