Title
Contract Award for Reprographic Services - IFB 17-180 (Ordinance S-43833)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with PRI Graphics, Inc. dba Perkinson Reprographics to provide reprographic services for all City of Phoenix departments in an aggregate amount not to exceed $100,000.00 for a five-year period. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will be utilized to purchase reprographic services for all City of Phoenix departments, including but not limited to, Street Transportation, Water Services, Public Works and Planning and Development. Reprographic services are necessary to reproduce documents that are outside of the City of Phoenix capabilities. These reprographic services include items such as printing and copying building and construction documents, blueprint copying, plotting services, general document/book binding, specialized document/book binding, general printing and copying, and other related miscellaneous items and services as required.
Procurement Information
A competitive sealed bid procurement was conducted in accordance with Administrative Regulation 3.10, titled, Invitation for Bid (IFB) 17-180 Reprographic Services - Requirements Contract. Three offers were received by the Procurement Division on June 30, 2017. Award was made to the lowest responsive and responsible bidder, based on an estimated quantity.
PRI Graphics, Inc. dba Perkinson Reprographics $9,953.75
Techniprint Company $22,350.10
Dram Trading, Ltd. dba Graphic Ideals $17,158.85
Contract Term
The five-year contract term shall begin on Jan. 1, 2018.
Financial Impact
The aggregate amount for the five-year contract term will be $100,000.00 (including applicable taxes). The estimated annual expenditures will not exceed $20,000.00. Funds are available in all City of Phoenix departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.