Title
Fire Turnout Clothing Cleaning, Inspection and Repair Services - Requirements Contract - COOP 21-108 (Ordinance S-47969)
Description
Request to authorize the City Manager, or his designee, to enter into a cooperative participating agreement with Arizona PPE Recon, Inc. to purchase Fire Turnout Clothing Cleaning, Inspection and Repair Services for the Phoenix Fire Department. A cooperative contract was established by the City of Tempe under solicitation number T19-017-01. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $200,000.
Report
Summary
The City of Phoenix Fire Department is responsible for the maintenance and repairs of turnout gear worn by all sworn personnel. As an essential part of a firefighter's personal protective equipment (PPE), turnout gear is needed at an accelerated turnaround time in order to reduce health and safety risks associated with improper maintenance, contamination, or damage. Arizona PPE Recon, Inc. is a local vendor that meets the National Fire Protection Association’s (NFPA) established requirements for the selection, care, and maintenance of firefighting protective ensembles and will provide NFPA 1851 compliant cleaning, decontamination, repair, and inspection services of turnout gear in a timely manner.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contract was awarded through competitive processes consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43.
The City of Tempe contract covers the purchase of Fire Turnout Clothing Cleaning, Inspection and Repair Services as required by the Phoenix Fire Department. The contract was awarded on Nov. 1, 2018. Additionally, review of pricing and availability from registered small and local businesses indicates that this cooperative contract offers the best value to the City.
Upon City Council approval of this item, a purchasing agreement incorporating the City’s terms and conditions will be fully executed between the referenced vendor and the City.
The Assistant Finance Director recommends that the cooperative participating agreement with Arizona PPE Recon, Inc. be accepted.
Contract Term
The three year contract term will begin on or about Oct. 15, 2021. Provisions of the contract include the option to extend the term up to two additional years which may be exercised by the City Manager or designee.
Financial Impact
The aggregate contract value will not exceed $200,000. Funds are available in the Fire Department’s budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Jeffrey Barton and the Fire Department.