Title
IDEXX Microbiological Products Agreement - Request for Award (Ordinance S-52941) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with IDEXX Distribution, Inc., to provide microbiological reagents and supplies for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $1,416,000.
Report
Summary
The purpose of this agreement is to provide microbiological reagents and supplies to the Water Service Department for the purpose of testing the drinking water provided to the City of Phoenix customers. This direct selection is necessary because IDEXX Distribution, Inc., is the distributor of these water testing items that comply with U.S. EPA analytical methods and Arizona Department of Health Services (ADHS). The City of Phoenix Water Services Compliance laboratory is licensed under the same methods and required to use the approved products.
Procurement Information
In accordance with AR 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition - IDEXX is the sole U.S. manufacturer and supplier of Colilert reagents, IDEXX vessels, Dynal brand products related to Dynabead Giardia, Crytosordium, Quanti-Trays, and SimPlate for HPC kits, all of which are required for drinking water and wastewater testing.
These products are necessary to meet State and Federal compliance requirements under Arizona Administrative Code R9 14 615. IDEXX methods provide accurate coliform and E. coli results within 24 hours and are the only methods approved by the U.S. EPA and ADHS for the tests performed by the City’s Compliance Laboratory. Using any other reagents would conflict with approved analytical methods and put the laboratory out of regulatory compliance.
Contract Term
The contract will begin on or about June 15, 2026, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $1,416,000 for the five-year aggregate term.
Funding is available in the Water Services Department Operating budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Ginger Spencer and the Water Services Department.