Title
Hearing Officer Services Contract RFP 22-150 - Request for Award (Ordinance S-49153)
Description
Request to authorize the City Manager, or his designee, to enter into contract with Carol Scott Berry; Craig Steblay; Craig Tribken; Elizabeth Ann Drake dba Drake & Associates; Frank J. Dolasinski; Jon M. Froke dba Jon M. Froke Urban Planning, LLC; and Michael N. Widener dba Lexpertise, LLC, to provide Hearing Officer Services for the Planning and Development Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $920,000.
Summary
This contract will provide hearing officer services on an as-needed assignment basis for zoning, zoning takings, zoning adjustment, historic preservation, and other hearings as deemed necessary by the City. Per City Council's direction, independent hearing officers will be used in the decision-making process for zoning adjustment hearings for increased transparency. These services support the City's Strategic Plan to promote economic development fostering an environment for entrepreneurial growth and the revitalization of Phoenix's urban areas.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Seven vendors submitted proposals deemed responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following criteria with a maximum possible point total of 1,000:
Qualifications and Experience (0-500 points)
Method of Approach (0-400 points)
Work Product Evaluation (0-100 points)
After reaching consensus, the evaluation committee recommends award to the following vendor(s):
Carol Scott Berry - 648 points
Craig D. Steblay - 648 points
Craig Lewis Tribken - 666 points
Elizabeth Ann Drake dba Drake & Associates - 813 points
Frank J. Dolasinski - 750 points
Jon M. Froke dba Jon M. Froke Urban Planning, LLC - 691 points
Michael N. Widener dba Lexpertise, LLC - 853
Contract Term
The contracts will begin on or about Jan. 1, 2023, for a three-year term with two one-year options to extend.
Financial Impact
The aggregate contracts value will not exceed $920,000.
Funding is available in the Planning and Development Department's Operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and Development Department.