Title
Pool Chemicals - Requirements Contract - IFB 18-284 (Ordinance S-44775)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Hill Brothers Chemical Company, to purchase bulk chemicals for the Parks and Recreation Department in an amount not to exceed $1.5 million over the five-year term of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The City of Phoenix Parks and Recreation Department manages 29 aquatic facilities which utilize bulk feed systems for pool treatment chemicals. This contract will provide both the necessary chemicals, primarily sodium hypochlorite and muriatic acid, and also associated services to monitor the chemical levels in the storage tanks at each facility and ensure they are filled as-needed throughout the swimming season. The contract is necessary to protect the health and safety of the public who utilize these facilities.
Procurement Information
IFB 18-284 was conducted in accordance with Administrative Regulation 3.10. There was one offer received by the Procurement Division on May 4, 2018. The bid notification was sent to 32 suppliers and was publicly posted and available for download from the City's website. The offer submitted by Hill Brothers Chemical Company is deemed to be fair and reasonable based on the market and previous contract pricing.
The Deputy Finance Director recommends that the offer from Hill Brothers Chemical Company be accepted as a responsive and responsible offer.
Contract Term
The term of the contract will be five years beginning on or about Sept. 1, 2018.
Financial Impact
The aggregate contract value will not exceed $1.5 million with an estimated annual expenditure of $300,000. Funds are available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Parks and Recreation and Finance departments.