Title
Refuse Body Repair- Contract Recommendation (Ordinance S-46427)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with American Equipment Services, Inc., Amrep Manufacturing Company, LLC, Balar Holding Corp., dba Balar Equipment, BTE Body Company, Inc., Short Equipment, Inc., Spartan Truck Company, Inc., and Terrific Trucks & Equipment Sales, LLC., to provide refuse body repair services. These contracts will have a combined aggregate value of $7,000,000 over the life of the contracts. Further request the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department manages a fleet of approximately 300 solid waste refuse trucks, predominantly automated side loaders. Last fiscal year, approximately 400 different body repairs were made to the refuse truck fleet. Quick repair of these trucks minimizes downtime, allowing for timely provision of solid waste collection service to Phoenix residents. Contractors will perform all work in accordance with the current standards set forth by the original manufacturer (OEM) for electrical, welding and repair of refuse trucks.
Procurement Information
Invitation for Bid (IFB) 20-FSD-038 was conducted in accordance with Administrative Regulation 3.10. Eight groups were identified with the following different body types: Amrep, Bridgeport, Galbrath, Heil, McNeilus, NewWay, Scorpion, and Wayne. The Public Works Department, Procurement Section, received eight bids for all eight groups of refuse body types with an evaluation occurring on labor rate and pick-up/delivery fees. Of the eight bids, seven were deemed responsive and responsible, with the below vendors being recommended for award:
Short Equipment- All groups: $279.75
Balar Equipment- All groups (excluding Amrep, and Bridgeport): $285.00
American Equipment Services- All groups: $292.50
Terrific Trucks & Equipment- All groups: $327.00
BTE Body Company- All groups: $360.00
Spartan Truck Company- All groups: $370.00
Amrep Manufacturing Company- All groups: $375.00
Contract Term
The initial one-year term of these contracts shall begin on or about May 1, 2020, with four option years that can be exercised in increments of up to one year, with a total contract term of five years.
Financial Impact
These contracts will have a combined aggregate value of $7,000,000 over the life of the contracts.
Location
Locations that could request on-site or mobile repairs are:
Glenrosa Service Center: 4021 W. Glenrosa Ave., District 5
Okemah Service Center: 3828 E. Anne St., District 8
Salt River Service Center: 3045 S. 22nd Ave., District 7
Union Hills Service Center: 138 E. Union Hills Drive, District 2
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.