Title
Pre-Engineered Fabric Shade Structures - Mohave 16D-SSI-0401 and 16D-SHADE-0304 - Amendment (Ordinance S-49656)
Description
Request to authorize the City Manager, or his designee, to execute amendments to Contract 147450 with Shade Structure Inc. dba USA Shade and Fabric, and Contract 147568 with Shade 'N Net of Arizona, Inc. to extend the contract term. Further request to authorize the City Controller to disburse all funds related to this item. No additional funds are needed. Request to continue using Ordinance S-44466.
Report
Summary
These contracts will provide support for the repair and replacement of current shade structures throughout the community and ensure that departments can obtain a wide range of shade structure products and services needed at various City facilities. The shade structures provide equipment protection, reduce exposure to harmful UV rays, and help maintain cooler temperatures. An extension will allow for uninterrupted availability of services. The contracts are used by the Fire, Public Works, Parks and Recreation and Water Services departments.
The contracts extension is needed to allow additional time to complete a new procurement process.
Contract Term
Upon approval, the contracts will be extended through April 30, 2024.
Financial Impact
The aggregate value of the contracts will not exceed $725,000. No additional funds are needed.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Pre-Engineered Fabric Shade Structures Contracts 147450 and 147568 (Ordinance S-44466) on Aug. 29, 2018.
• Pre-Engineered Fabric Shade Structures Contracts 147450 and 147568 (Ordinance S-47215) on Jan. 6, 2021.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays, Deputy City Managers Mario Paniagua, Inger Erickson and Ginger Spencer and the Fire, Public Works, Parks and Recreation and Water Services departments.