Title
Telescopic Seating Maintenance and Repair Contract - IFB PCC 23-007 - Request for Award (Ordinance S-50174)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Arizona Courtlines, Inc., to provide telescopic seating maintenance and repair services for the Phoenix Convention Center Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $125,000.
Report
Summary
This contract will provide telescopic seating services at the Phoenix Convention Center Department (PCCD). PCCD has a telescopic seating system with a capacity of 1,207 fixed seats. The seating system, purchased in 2006, requires preventive maintenance, repairs and servicing on an as-needed basis. Contracted services will ensure the equipment is safe and operational when used by clients for citywide and other events.
Procurement Information
An Invitation for Bid was processed in accordance with City of Phoenix Administrative Regulation 3.10.
One vendor submitted a bid deemed to be responsive to posted specifications and responsible to provide the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendor:
Selected Bidder
Arizona Courtlines, Inc.: $19,872.
Contract Term
The contract will begin on or about Nov. 1, 2023, for a five-year term with no options to extend.
Financial Impact
The contract value will not exceed $125,000.
Funding is available in the Phoenix Convention Center Department's operating budget.
Location
General Location: Phoenix Convention Center
Council Districts: 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager John Chan and the Phoenix Convention Center Department.