Title
Thomas Road and Indian School Road Traffic Signal Upgrades - Design-Bid-Build Services - ST89340584 (Ordinance S-50594)
Description
Request to authorize the City Manager, or his designee, to accept AJP Electric, Inc. as the lowest-priced, responsive and responsible bidder and to enter into an agreement with AJP Electric, Inc. for Design-Bid-Build Services for the Thomas Road and Indian School Road Traffic Signal Upgrades project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $4,928,213.50.
Report
Summary
The purpose of this project is for safety by increasing visibility of the traffic signal and pedestrian crosswalk for four traffic signals along Thomas Road and Indian School Road located at Thomas Road and 71st Avenue, Thomas Road and 75th Avenue, Indian School Road and 51st Avenue, and Indian School Road and 67th Avenue.
AJP Electric, Inc.’s services include, but are not limited to: rebuild of the signals, add signal heads and flashing yellow left turn arrows, install crosswalk illumination and modify ramps per the American with Disabilities Act (ADA) requirements, and other work as required for a complete project.
Procurement Information
The selection was made using an Invitation for Bids procurement process set forth in section 34-201 of the Arizona Revised Statutes. Two bids were received on Dec. 12, 2023, and were sent to the Equal Opportunity Department for review to determine subcontractor eligibility and contractor responsiveness in demonstrating responsiveness to Disadvantaged Business Enterprise (DBE) program requirements.
The Opinion of Probable Cost and the two lowest responsive, responsible bidders are listed below:
- Opinion on Probable Cost: $4,096,746
- AJP Electric, Inc.: $4,928,213.50
- Combs Construction Company, Inc.: $7,351,165.50
Although the bid exceeds the Engineer’s Opinion of Probable Cost by more than 10 percent, it has been determined the bid represents a fair and reasonable price for the required work scope. Additionally, the bid award amount is within the total budget for this project.
Contract Term
The term of the agreement is 270 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for AJP Electric, Inc. will not exceed $4,928,213.50, including all subcontractor and reimbursable costs.
This project will utilize federal funds and is subject to the requirements of 49 Code of Federal Regulations Part 26 and the U.S. Department of Transportation DBE program. Funding is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Thomas Road and Indian School Road
Council Districts: 4, 5 and 7
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson, the Street Transportation Department and the City Engineer.