Title
COBRA Administration Services Contract - RFP 24-0435 Request for Award (Ordinance S-51837) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Flexible Benefit Administrators, Inc. to provide COBRA Administration services for the City of Phoenix Human Resources Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $300,000.
Summary
This contract will provide COBRA continuation coverage services. The right to COBRA continuation coverage was created by a federal law, the Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA). COBRA continuation coverage can become available to eligible City retirees and dependents when group health coverage would otherwise end. Services will include COBRA administration and account management services to ensure the City's compliance with COBRA regulations. Other services will include but are not limited to issuance of notices for eligible retirees and dependents for initial and qualifying events, open enrollment, delinquent and termination events.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Four vendors submitted proposals deemed responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following criteria with a maximum possible point total of 1,000:
- Qualifications, Experience and References (0-300 points)
- Method of Approach (0-375 points)
- Pricing (0-325 points)
After reaching consensus, the evaluation committee recommends award to the following vendor(s):
- Flexible Benefit Administrators, Inc. (761 points)
Contract Term
The contract will begin on or about January 1, 2026, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $300,000. Funding is available through City trust funds.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Human Resources Department.